Instructions for Authors

INSTRUCTIONS FOR AUTHORS

Guidelines for writing and editing texts submitted to the “Meritum” journal.

Use Microsoft Office word processor version 2003 or more recent. Texts written and edited in other applications (e.g. Open Office) are also acceptable, but due to incomplete conversion of those formats (e.g. odf) to the Microsoft Office format (.doc or .docx), the editing process is longer. In extreme cases, the Editors reserve the right to send back the text to the author to introduce corrections according to these guidelines.

The length of a paper should not exceed 20,000 characters (including spaces and footnotes).

1. Paper layout:

Author: first name, surname and city (in brackets) in the left upper corner above the title, font: Times New Roman 12 pt.
Title of the paper: Times New Roman 14 pt. (bold), uppercase, centred.
Titles of chapters and subchapters: Times New Roman 12 pt (bold), Arabic numerals, alignment: left.
Main text: Times New Roman 12 pt, alignment: full.
Title of the paper in English: Times New Roman 14 pt (bold), uppercase, centred.
Abstract in English: Times New Roman 12 pt.
References: Times New Roman 12 pt, alignment: full.
Recommended settings for formatting the main part of the text:

· Page settings: paper size – A4; margins – top, bottom, right – 2.5 cm, left – 3.5 cm.

· Text formatting:

· font – Times New Roman 12 pt.

· line spacing – 1.5 lines

· alignment – full

· indentations – 0 cm

· special – first line every 1.0 cm

· space before and after the line – 0 pt

· Acceptable text formatting:

· plain text (roman type)

· italics

· bold

· TEXT WRITTEN IN UPPERCASE

· Text with capitalized words – Name and Surname, Sample caption

Double emphasis is not recommended: ITALICS AND BOLD – Wrong example

· Quotations:

· Quotations from primary sources should be written in plain letters (roman type) and taken in quotation marks,

· Quotations from secondary sources should be written in straight letters (roman type) and appear in quotation marks,

· Own abbreviations and interjections to quotations should be placed in square brackets– […] and written in roman type. A quotation should not begin or end with square brackets with an ellipsis […]. Omitted fragments should be marked with an ellipsis in square brackets,

· Quotations of three lines and longer should be written as a blocked text: font — Times New Roman 10 pt, paragraph — full alignment; first line — no indentation; indentation from left and from right — 1 cm; line spacing — 1.5 line; spacing from the main text — before and after 12 pt.

Please do not insert in the document: page numbers, footers, headlines, graphics, colour or ornamental text.

· References – only footnotes are to be used. Recommended formatting settings:

· font – Times New Roman 10 pt

· line spacing – 1 line

· Arabic numerals, footnote number – superscript

· alignment – full

· indentation – 0 cm

· special – hanging by 0.3 cm

· spacing – before 0; after 3 pt

Bibliography:

· A division into primary sources (without additional divisions, e.g. into manuscripts and printed sources) and into secondary sources (without additional divisions, e.g. into monographs, papers, etc.), websites excluding;

· selective bibliography (provide selected publications – max one A4 page);

· a bibliographical list should be prepared in alphabetical order by the authors’ surnames (a reverse order of the first/second name initial(s) and the surname does not apply in case of the editor of a collective work, translator, editor, etc.), or by the titles – e.g. in case of an unknown author or the edited work;

· for archives, the full name of the repository should be provided, the name of the archival resource and the numbers of e.g. section, file reference, file, and in the case of libraries, the full name of the library and the number of the manuscript should be provided;

· page numbers are not to be provided in the bibliography;

· a full stop should be placed at the end of the bibliographical entry;

· other requirements for citing the publication apply in the same way as for footnotes (points 2, 3, 4, 5, 11);

· Sample bibliography is provided in the further part of the instructions.

Footnotes

When writing footnotes, the following rules should be complied with.

Bolding of the sections below is used only for the needs of these instructions and should not be used in everyday work.

Point 1

Use footnotes in the publication, numbered sequentially with Arabic numerical in the form of a superscript, “example of using footnotes”¹⁰, another example¹¹.

Punctuation marks ( . , ; : ) should be placed after the number of the footnote (see examples above).

Use Latin (not Polish) terms: op. cit., ibidem, idem, eadem, passim – written in plain letters (roman type).

Volumes cited in footnotes – numbered with Arabic numerals: Vol. 7; Vol. 9.

Numbering of parts and issues cited in footnotes – with Arabic numerals: No. 15; part 7.

The following style for abbreviations should be used: Vol.; No.; ed.; In:. Other abbreviations are listed in the table at the end of these instructions.

If the author in the footnote refers to several works, then each reference should be separated with a colon ;

Point 2

A footnote is made of the following “sections”:

First name initial and Surname of the author, Title of the work, Place and year of publication, Page(s).

Example:

M. F. Jagodziński, Archeologiczne ślady osadnictwa między Wisłą a Pasłęką we wczesnym średniowieczu. Katalog Stanowisk, Warszawa 1997, pp. 186–195.

Title of the work is always written in italics, without quotation marks. Plain letters (roman type) are used only for titles of unpublished works (manuscripts, MA theses, PhD dissertations).

Point 3

If a cited work comes from a collection of papers, and this collection is not a periodical, then also its title should be provided. Rules for formatting Collection title are the same as in the case of the Work title.

First letter of the author’s name and Surname, Title, In: Collection title, Place and year of publication, Page(s).

Example:

J. Powierski, Dzieje Kwidzyna. Średniowiecze, In: Kwidzyn. Z dziejów miasta i okolic, Olsztyn 1982, p. 50.

Point 4

If the citation refers to an “edited” multi-authored collection or a collection of papers, then the first name and the surname of the editor – ed. –is placed after the title of the multi-authored work.

An example of quoting an “edited” work/multi-authored work:

Nazwy miejscowe Polski. Historia, pochodzenie, zmiany, K. Rymut (ed.), Kraków 1999, p. 242.

An example of quoting a paper from an edited multi-authored work/collection of papers:

J. Powierski, Dzieje Kwidzyna. Średniowiecze, In: Kwidzyn. Z dziejów miasta i okolic, K. Górski (ed.), Olsztyn 1982, p. 50.

In the same way, the translator should be provided after the title – trans.; publisher – published by (usually with regard to sources); preparing – prep. (applies mainly to primary sources).

Point 5

Referring to articles from scientific journals and everyday press.

Title of the periodical in plain letters (roman type) and no quotation marks. When quoting an article from a scientific journal or everyday press, do not use In:

Initial of the author’s first name and Surname, Article title, Periodical title, Year of publication, Volume and Number, Page(s).

Example:

B. Śliwiński, Rola polityczna rycerstwa gdańskiego w okresie wojny domowej na Pomorzu Gdańskim w latach 1269‐1272, Zapiski Historyczne, 1986, No. 2, pp. 5–19.

The Volume and Number section can include various information: A. – annual; Vol. – volume; series; No. – number

Example:

G. Białuński, Pruskie związki terytorialno-osadnicze w dorzeczu środkowej Łyny w XIII wieku, Komunikaty Mazursko‐Warmińskie, 2004, No. 1 (243), pp. 9–16.

Point 6

Application of abbreviation for titles of frequently cited works:

Examples:

⁷A. Bitner-Wróblewska, A. Piotrowski, Wały podłużne w okolicach Biskupca w woj. olsztyńskim. Przyczynek do pochodzenia i chronologii tego typu obiektów na obszarze południowej Warmii, Komunikaty Mazursko‐Warmińskie (hereinafter KMW), 1990, No. 1–4, pp. 133–140;

¹⁰G. Białuński, Pruskie związki terytorialno-osadnicze w dorzeczu środkowej Łyny w XIII wieku, KMW 2004, No. 1 (243), pp. 9–16.

Point 7

If already cited work is mentioned again in footnotes occurring directly below, then the term Ibidem (in the same place) should be used:

Examples:

⁸G. Labuda, Die Prussen in den Tschechischen und Slowakischen Ländern des frühen Mittelalters, [In:] Otázky dějin středni a vychodny Evropy, uspoř. F. Hejl, Brno 1971, pp. 19‐24.

⁹Ibidem, p. 21.

Point 8

When the same cited work appears again in footnotes that do not directly follow each other, the notation – op. cit. (cited work) should be used, provided that other works of the same author are not referred to in footnotes.

Examples:

⁸G. Labuda, Die Prussen in den Tschechischen und Slowakischen Ländern des frühen Mittelalters, In: Otázky dějin středni a vychodny Evropy, uspoř. F. Hejl, Brno 1971,pp. 19–24.

⁹Codex diplomaticus et epistolaris regni Bohemiae, G. Friedrich (ed.), Vol. I, Pragae 1904–1907, No. 79 (1078 r.: Prusi), 110 (after 18.02.1126: Prusci), 115 (after 30.06.1131: Pruzeh), 382 (after 19.05.1046, forgery from the 12^th century: Prusy).

¹⁰G. Labuda, op. cit., p. 20. It is also worth mentioning a separate hypothesis put forward by J. Bielatowicz, who claimed that the Slavic language had the word prus referring to a ‘horse’, and therefore names of localities Prusy originated from people dealing with horse breading or having such a nickname, it was also related to emergence of those names in Bohemia, cf. J. Bielatowicz, Kilka uwag o czeskich i polskich nazwach miejscowych.

Point 9

If a previously mentioned work is quoted again in footnotes that do not follow each other directly, and various works of the same author have been already referred to, then the title of the given work can be shortened. Prusy etc., Slavia Occidentalis, Vol. 12, 1933, pp. 301–303.

Examples:

¹²M. Biskup, Studium historyczno-urbanistyczne miasta Iławy (woj. olsztyńskie), Toruń 1953, p. 158.

¹³Das grosse Ämterbuch des Deutschen Ordens, hrsg. v. W. Ziesemer, Danzig 1921, 166.

¹⁴See M. Biskup, Iława. Początki miasta. Iława w epoce feudalnej. Miasto kapitalistyczne,
[In:] Studia z historii budowy miast polskich, Prace InstytutuUrbanistyki i Architektury, Vol. VI, No. 2/17, Warszawa 1957, pp. 121–127.

¹⁵J. Tandecki, Struktury administracyjne oraz formy życia w wielkich miastach Prus Krzyżackich i Królewskich w średniowieczu i na progu czasów nowożytnych, Toruń2001, p. 16.

¹⁶M. Biskup, Studium, p. 4.

¹⁷J. Tandecki, Struktury administracyjne, p. 44.

¹⁸M. Biskup, Iława, p. 87.

Point 10

If several works by the same author are mentioned one after another, then the first name and the surname of the author should be replaced with the term – idem (by the same author); eadem (by the same (female) author).

Examples:

²⁰F. Lorentz, Preuβen in Pommerellen, Mitteilungen des Westpreuβischen Geschichtsvereins, 32. Jg., 1933, H. 3, pp. 49‐59; idem, Nochmals die Preußen in Pommerellen, Mitteilungen des Westpreuβischen Geschichtsvereins, 34 Jg., 1935, H. 1, pp. 1–4.

²¹Idem, Any title, Berlin 1944, p. 84.

⁴⁵H. Modrzewska, Osadnictwo jenieckie we wcześniejszym średniowieczu polskim. Uwagi w sprawie obcego elementu etnicznego w toponomastyce polskiej, KwartalnikHistorii Kultury Materialnej, 1969, No. 3; eadem, Osadnictwo obcoetniczne i innoplemienne w Polsce wcześniejszego średniowiecza, Warszawa 1984.

⁴⁶Eadem, Any title, Kraków 1995, p. 144.

Point 11

Primary sources should be described in the following way:

Name of the Archives or Library, Resource, Inventory, Volume, Author, Title, page.

Example:

Lithuanian State Historical Archives, F1135, inv. 20, File ref No. 397, Paulina z Białłozorów Kończyna, Pamiętniki, p. 20.

Point 12

Description of website materials.

Name of the website, access date. The website and the date should be placed in pointy brackets: <>.

Example:

<wojtkuszki.eu,26.01.2016>

Sample bibliography:

Bibliography:

Primary sources:

State Archives in Bydgoszcz, Office of the Pomerania Province in Toruń, file ref. No. 30175.

State Archives in Poznań:

Municipal Committee of the Polish United Workers' Party in Piła 1948–1965, file ref. No.: 13, 42;

District Committee of the Polish United Workers' Party Piła-Trzcianka 1965–1975, file ref No.: 7, 9.

The Princes Czartoryski Library in Cracow, rkps 5460.

“Gazeta Warszawska”, 1812, No.: 52, 55; 1813, No. 12.

Kodeks Dyplomatyczny Małopolski, Vol. 3, published by F. Piekosiński, Kraków 1887.

Platona Gorgiasz, trans. W. Witwicki, Warszawa 1958.

Regulation of the President of the Republic of Poland of 16 March 1928 on Midwives (Dz.U. of 1928, No. 34, item 316).

Secondary sources:

Jackiewicz-Garniec M., Garniec M., Zamki państwa krzyżackiego w dawnych Prusach: Powiśle, Warmia, Mazury,Olsztyn 2006.

Czerwiński K., Likwidacja Prałatury Pilskiej,“Ziemia Nadnotecka”, 1972, Annual 12, No. 8 (137).

Dzieje Warszawy, Vol. 3, Warszawa w latach 1795-1914, S. Kieniewicz (ed.), Warszawa 1976.

Gliniecki T., Elbląg czasów wojny, Elbląg 2013.

Gliniecki T., Elbląskie okruchy XX wieku, Elbląg 2013.

Kamińska K., Sądownictwo miasta Torunia do połowy XVII w. na tle ustrojów niektórych miast Niemiec i Polski, Warszawa–Poznań–Toruń 1980.

Możejko B., Jeszcze o staroście generalnym Wielkopolski Wierzbięcie, [In:] Ludzie, władza, posiadłości, Vol. 1, Gdańskie studia z dziejów średniowiecza, J. Powierski, B. Śliwiński (eds.), Gdańsk 1994.

ABBREVIATIONS

Archives of Modern Records in Warsaw (Archiwum Akt Nowych w Warszawie) – AAN

Main Archives of Old Files in Warsaw (Archiwum Główne Akt Dawnych w Warszawie) – AGAD

Archives of the Institute of National Remembrance (Archiwum Instytutu Pamięci Narodowej) – AIPN

State Archives in Warsaw (Archiwum Państwowe w Warszawie) – APW

State Archives in Toruń (Archiwum Państwowe w Toruniu) – APT

Archives of the Society of Friends of Fine Arts (Archiwum Towarzystwa Przyjaciół Sztuk Pięknych) – ATPSP

Czartoryski Library in Cracow (Biblioteka Czartoryskich w Krakowie) – BCz

Jagiellonian Library (Biblioteka Jagiellońska) – BJ

Polish Biographical Dictionary (Polski Słownik Biograficzny) – PSB

INSTRUCTIONS FOR AUTHORS

Declaration of granting a publishing licence to “Meritum”

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